Administrative Assistant

Job Description

Title: Administrative Assistant

Location: Pennsylvania-Mechanicsburg

Posted Date: Oct 12, 2023

Organization: Mechanicsburg Child Welfare Training Programs

Description: Performs administrative assistant support work of moderate complexity.

The University of Pittsburgh in the Mechanicsburg location is seeking a qualified Administrative Assistant. The incumbent will be responsible for providing professional customer service, administrative, and technical support to the staff of the Pennsylvania Child Welfare Resource Center (Resource Center). The Administrative Assistant functions as a team member of the Administrative Department of the Resource Center. Duties include providing administrative support and assistance to the assigned department manager(s), supervisor(s), and staff. This position is the primary support in scheduling meetings, providing support during meetings and events, and recording and distributing meeting minutes. This position also serves as the initial point of contact for all in person, telephone, and email inquiries to the Resource Center.The Child Welfare Resource Center operates in a hybrid work approach where work can be completed remotely, in the Mechanicsburg office, and in the field as necessary and appropriate. Time for this position is estimated as 5% remote work, 90% in the Mechanicsburg office, and 5% in the field. Must be able to travel infrequently statewide throughout the Commonwealth. A valid driver’s license or the ability to travel to perform the essential functions is required. Experience working with ethnically and culturally diverse populations preferred. A commitment to achieving equity and inclusion in the child welfare system is a must. Candidates who desire consideration for this position MUST apply online. Candidates are encouraged to also attach a cover letter and resume.PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check will be required as a condition of employment.Please review the Posting Deadline at and for more information about the Resource Center, visit us at University offers: • A robust retirement savings plan option, including• 100% University match on employee contribution of 3-8% of base pay• 150% University match on employee contribution of 3-8% of base pay after vesting• Enhanced University match for those nearing retirement• 11 Paid Holidays• Paid Vacation, Sick, and Personal Days• Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year• Paid Parental Leave• Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans• Flexible Work Schedules

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Mechanicsburg

Minimum Education Level Required: Associate’s Degree

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday, 8:00 a.m. – 4:30 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Essential Functions: The Administrative Assistant must be able to operate computers and other office equipment; communicate effectively with management contacts as well as internal and external contacts; perform under pressure of numerous deadlines; perform multiple job tasks and projects. A valid driver’s license or the ability to travel to perform the essential functions is required. This position requires proficiency in MS Office Suite including Teams, SharePoint, One Drive, and Outlook.

Physical Effort: Typical field travel required will be statewide throughout the Commonwealth on an infrequent basis, lift up to 30 pounds, and set up and prepare audiovisual equipment for meetings and presentations.

Apply Here: